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Purchases

By Main Accounting
• 6 articles

How to Create a New Vendor

1- Navigate to “Purchases” in the main menu and click on “Vendors.” 2- Click on "+New" to start creating a new Vendor. 3- Fill in the required Vendor details 3.1- Type: Specify whether the Vendor is a "Business" or an "Individual." 3.2- Vendor Name in [English / Arabic]: Enter the Vendor's name in both languages. 3.3- Primary Contact: Provide the first name of the primary contact. 3.4- Last Name: Provide the last name of the primary contact. 3.5- Vendor Email: Enter the Vendor’s email address. 3.6- Vendor Contacts: Enter mobile and telephone numbers. 3.7- Currency: Select the currency used for transactions with the Vendor from the added currencies. See how to add a currency. 3.8- Place of Supply: Specify the location where goods or services are supplied. 3.9- Tax Treatment: Select whether the Vendor is VAT registered from the added tax treatments. See how to add a tax treatment. 3.10- Tax Registration Number (TRN): If VAT registered, enter the tax registration number. 3.11- Buyer ID: Enter the Buyer ID for identification purposes. 4- Fill in the address details as follows: 4.1- Street: Enter the street name. 4.2- Additional Street: Add any additional street description if needed. 4.3- Building Number: Enter the building number. 4.4- Address Additional Number: Include any additional address details. 4.5- Country: Select the country from the added countries. See how to add a country. 4.6- State: Select the state from the added states. See how to add a state. 4.7- District: Enter the district name. 4.8- City: Enter the city name. 4.9- Postal Code: Enter the postal code. 4.10- Telephone: Enter the telephone number. 4.11- Shipping Address: If the shipping address differs from the billing address, uncheck the “Same as billing address” box (highlighted in the figure above) and fill in the shipping details. 5- Fill in the contact person details as follows: To add multiple contact persons, click on “Contacting Person,” then “Add,” and fill in the required data. 6- Fill in the others details as follows: 6.1- Trade Account: Select the payable account associated with the Vendor from the added trade accounts. See how to add a trade account. 6.2- Tax Account: Choose the tax account from the added tax accounts. See how to add a tax account. 6.3- Item Account: Select the revenue account where sales from this Vendor will be recorded from the added item accounts. See how to add an item account. 6.4- Tax Percentage: Specify the tax percentage applied to this Vendor. 7- Remark: use this field to enter Vendor-related notes for internal use. 8- Click Save

Last updated on Sep 04, 2024

How to Create a vendor bill

1- From the Main Menu, click on “Purchases” and select “Bills”. 2- To begin creating a new vendor bill, click on "+New" 3- Fill in the Required Details 3.1- Vendor Name: Select the Vendor’s name. 3.2- Branch: Choose the branch for which the purchase was made. 3.3- Bill Number: This is automatically generated sequence. 3.4- Order Number: Enter the order’s number as a reference 3.5- Vendor Number 3.6- Bill Date: Select the date of the bill. 3.7- Terms: Choose the agreed upon payment term. 3.8- Due Date: Select the bill’s due date. 3.9- Item Rate: Indicate whether item prices include tax (“tax inclusive”) or do not include tax (“tax exclusive”). 3.10- Item Details: Select the item(s), specify quantities, adjust prices if necessary, and select tax. 3.11- Notes: Add any relevant notes pertaining to the vendor bill. 3.12- Terms and Conditions: Include any terms and conditions. 3.13- Attach File: Upload any related attachments. 3.14- Bank Information: Choose the account that will receive the funds. 4- Save the Vendor Bill You can either save the bill without sending it by clicking "Save as Draft" or save it and send it to the vendor by clicking "Save and Send". 5- Alternatively, you can navigate to the purchase order you wish to bill and select "Convert to bills." Note that the purchase order must be complete. - This will redirect you to the vendor bill window, where most of the data will be automatically populated from the purchase order information

Last updated on Sep 04, 2024

How to Create a Purchase Order

1.      From the Main Menu: Click on Purchases 2.      Select Purchase Orders. 3.      To Begin Creating a New Purchase Order: Click on "+New". 4.      Fill in the Required Details: Vendor Name: Select the vendor from the added vendors—see how to add vendors. Branch: Choose the branch from which the purchase is being made—see how to add branches. Place of Supply: Specify the location where the goods or services will be supplied Delivery To: Specify whether the delivery is to an organization or a customer—see how to add a customer. Shipping Address: Enter the complete shipping address for the delivery. Purchase Order Number: This will be an auto-generated sequence number—see how to create or modify transaction series. Reference: Enter any reference number related to the purchase order. Purchase Order Date: Select the date on which the purchase order is created. Payment Terms: Choose the payment terms for the purchase order (e.g., Cash in Advance). Expected Shipment Date: Enter the expected date for shipment. Item Rate: Specify if the item rate is tax exclusive or inclusive. Item Details: Select an item from the added items and enter the item’s description—how to add an item. Item Quantity: Enter the item quantity. Item Pirce: Enter the item price. Item Tax Rate: Select the item tax rate—how to add a tax rate. Note: Use this field to write any additional notes or comments. Payment Terms: Choose the payment terms for the purchase order (e.g., Cash in Advance). Attach File: Use this field to attach any relevant documents (e.g., a product catalog). 5.      Click on Save: You can either save the Purchase Order as a draft by clicking "Save as Draft" or save it by clicking "Save."

Last updated on Sep 11, 2024